Bidder List – General Information

To Be Added to the Bidder List
To be added to GLE’s bidder list you must first provide the following information to our Purchasing Department:

• Name of the Individual or Company
• Address
• Telephone Number
• Fax Number
• E-Mail Address
• Materials, supplies, services or equipment bids you are interested in participating in
• Credit Report
• References

Upon receiving this information GLE will review the information and contact you to discuss placement on our bidders list.

How to Remain Active on the Bidders List
To continue to receive invitations to bid, make sure you remain active on our bidders list. Our Purchasing Department keeps your company in its active files if you:

• Return bids complete, accurate and on time; bid competitively.
• Deliver items per specifications, within quoted time, with correct invoicing and delivery schedules.
• Keep our Purchasing Department advised of any problems that arise in honoring our purchase orders and answer inquires promptly and honestly.

Active Status Disqualifications
You or your company may be disqualified if:

• The active status requirements are not followed
• Your company requests removal
• Fail to meet contractual obligations in any way
• Consistent non-competitive bids
• Falsify bid response documentation
• Fail to meet delivery schedules
• Unsafe work practices

Miscellaneous Bidding Information

Bid Procedures
GLE uses both informal and formal bid procedures. Informal bid requests can be written, faxed, verbal or sent by e-mail. Formal bid requests will be in writing with sealed bids and a bid opening date listed on the request. All bidders participating in formal bids will receive in writing a bid tabulation for each formal bid.

Delivery
All deliveries must be externally identified with a packing slip indicating the contents of the shipment and referencing GLE’s purchase order number.

Insurance
All service providers must carry and provide Great Lakes Energy with proof of liability worker’s compensation insurance. Levels of coverage are: liability- $300,000 per event, $1,000,000 aggregate and worker’s compensation- statutory.

Invoices
Itemized invoices for supplies and/or services must be submitted to:

Great Lakes Energy
Attn: Accounts Payable
PO Box 70
Boyne City, MI 49712

To insure prompt payment, invoices must reference GLE’s purchase order number and be priced in accordance with the purchase order. All invoices are matched against the packing slip and receiving reports to initiate payment. Care in preparing and submitting invoices will help eliminate problems in processing payments. GLE attempts to discount and pay invoices in accordance with the quoted terms. Questions regarding billing or payments should be directed to our Accounts Payable department at 888-GTLAKES.

Purchase Orders
Purchase orders will be issued for all utility construction materials, and any other purchases in excess of $1,000.

Salesperson Expectations

• Total honesty in all matters
• Immediate response to any/all inquiries
• Knowledge of order status
• Product knowledge
• Compliance with terms and conditions of all purchase orders
• Prompt and correct invoices
• Suggestions to improve our overall function and goals
• Comprehensive and up-to-date catalogs and literature
• Keep us advised of market conditions in your commodity area
• Suggest equal or better alternate products or services
• Suggestions for cost saving techniques

Tax Exemptions
GLE pays sales tax on all items except transformers.

If you need additional information please contact our Purchasing Manager at 231-487-1324.